Prices - Admin Setup

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Introduction & best practice

The supplier will then be able to add their price, and the brand can approve it directly in the sheet. From the brand's perspective, the user will also be able to see the calculations based on given prices. The following introduction articles will help you get started with the prices module. Simply go through each step and don't hesitate to contact us if you have any questions.

Table of contents

Before you start
Step-by-step guide
Edit calculation fields
Allow suppliers to view and edit style prices
Delete calculation fields
Item prices
Advanced price settings

Before you start

1) Make sure the 'Company Admin' and 'Price' roles are assigned to you as a user; otherwise, it will NOT be possible to see this section. To learn more about assigning different roles to a user, click here.

2) Before you can set up your price calculation make sure to create currencies first. Read more about the currency setup below.

Step-by-step guide

Set up currencies

Add your local currency and start creating your currencies in Delogue. These should be the same currencies you use when trading with your suppliers. You can add different currencies to each season and update the values if the exchange rate changes.

Read more about how to set up your currency in Delogue here.

Set up delivery and payment terms

Setting up delivery and payment terms in Delogue is optional; you can specify which payment terms (e.g., CAD - Cash Against Documents, or L/C - Letter of Credit) and delivery terms (e.g., DDP - Delivery Duty Paid, or FOB - Free on Board) apply to each of your suppliers. The terms you create in Admin will then be available as options in a drop-down menu within the supplier header information.

Read more about how to set up delivery and payment terms in Delogue here.

Video guide - setting up price calculations

Description

Watch this video to follow a step-by-step guide for setting up your Delogue price calculation in Admin. The following topics will be discussed in the video:

Add your currency (0:05)
Set up your payment and delivery terms (1:39)
Create calculations (2:27)
Prices in the Styles tab (4:37)
Prices in the Items tab (6:20)

Set up price calculations

To be able to calculate prices on individual styles, you have to create your price calculations in Admin first. The individual calculation fields, like 'landed cost', 'mark-up' and 'retail price', you define in Admin and they will appear as a list on the Prices subtab on all your styles, where you can insert price values.

Example of price calculation in Admin:

Example of price calculation on Style level:

When setting up your price calculation, you will find four calculation fields listed in your Admin as a standard:

Brand Target Price
Supplier Cost Price
Brand Comment
Supplier Comment

These fields are default calculation fields and cannot be edited or removed from your price calculation. The brand comment field will appear directly below the brand target price field, and the same applies to the supplier cost price and the supplier comment. These four standard fields can be used to negotiate prices with the supplier directly on Style level. To read more about how to work with Prices on Style level, click here.

Calculation types

Currency - used for prices you insert manually, e.g. brand target price and actual wholesale price
Percentage - used for numbers in percentages, e.g. freight costs or customs
Number - used for plain numbers, e.g. mark-ups
Formula - used to calculate a price depending on other calculation fields in your price calculation, e.g. landed cost price, calculated wholesale and recommended retail price
Item Price - collects all item prices from your Style Item List and displays the sum

Find in the table below which calculation type is applicable to be connected with a currency, formula, or to be set up with a default value.

Name	Currency	Formula	Default values
Currency	Select the correct currency	N/A	Set default value for new styles
Percentage	N/A	N/A	Set default value for new styles
Number	N/A	N/A	Set default value for new styles
Formula	Select the correct currency (optional)	Build up your formula	N/A
Item Price	Select the correct currency (optional)	N/A	N/A

After you have selected the calculation type, you can follow the steps described below, depending on which type of calculation you chose:

Create a currency calculation field

Navigate to: Admin > Prices

Choose the header 'Calculations'
Click on 'Add Line' - a new row will appear at the bottom of your list, and a reference letter will automatically be assigned
Select 'Currency' as type
Define a name - e.g. actual wholesale price or recommended retail price
Select a currency - you can choose between all currencies you created in Admin before, or select the supplier currency, and the system will adjust according to which supplier is assigned to a style
Activate the toggle to make this calculation field bold
Activate the toggle to make this calculation field visible for the supplier
Activate the toggle to make this calculation field editable for the supplier
Insert a default value to make the value appear by default on all styles, the value can be changed later on Style level
Click the green 'save' icon
Drag and drop the calculation field to the desired position in your price calculation

Create a percentage calculation field

Navigate to: Admin > Prices

Choose the header 'Calculations'
Click on 'Add Line' - a new row will appear at the bottom of your list, and a reference letter will automatically be assigned
Select 'Percentage' as type
Define a name - e.g. freight or customs
Activate the toggle to make this calculation field bold
Activate the toggle to make this calculation field visible for the supplier
Activate the toggle to make this calculation field editable for the supplier
Insert a default value to make the value appear by default on all styles, the value can be changed later on Style level
Click the green 'save' icon
Drag and drop the calculation field to the desired position in your price calculation

Create a number calculation field

Navigate to: Admin > Prices

Choose the header 'Calculations'
Click on 'Add Line' - a new row will appear at the bottom of your list, and a reference letter will automatically be assigned
Select 'Number' as type
Define a name - e.g. retail and wholesale mark-up
Activate the toggle to make this calculation field bold
Activate the toggle to make this calculation field visible for the supplier
Activate the toggle to make this calculation field editable for the supplier
Insert a default value to make the value appear by default on all styles, the value can be changed later on Style level
Click the green 'save' icon
Drag and drop the calculation field to the desired position in your price calculation

Create a formula calculation field

Navigate to: Admin > Prices

Choose the header 'Calculations'
Click on 'Add Line' - a new row will appear at the bottom of your list, and a reference letter will automatically be assigned
Select 'Formula' as type
Define a name - e.g. retail and wholesale mark-up
Select a currency - you can choose between all currencies you created in Admin before, or select the supplier currency, the system will adjust according to which supplier is assigned to a style and show the calculated price in the chosen currency
Type your formula - use the reference letters to indicate which calculation fields are relevant in the formula

Examples of formula calculations:

Landed cost

B = Supplier cost price; E = Freight in percent; F = Customs in percent

Calculated wholesale price

G = Landed cost; H = Wholesale mark-up

Calculated retail price

G = Landed cost; H = Wholesale mark-up; I = Retail mark-up

Gross margin in percent

M = Actual wholesale price; G = Landed cost

Calculated brand target price

K = Retail price; I = Retail mark-up; H = Wholesale mark-up; F = Customs in percent; E = Freight in percent; D = Item prices

After typing your formula, continue with the following if needed:

Activate the toggle to make this calculation field bold
Activate the toggle to make this calculation field visible for the supplier
Activate the toggle to make this calculation field editable for the supplier
Click the green 'save' icon
Drag and drop the calculation field to the desired position in your price calculation

Create an item price calculation field

Navigate to: Admin > Prices

Choose the header 'Calculations'
Click on 'Add Line' - a new row will appear at the bottom of your list, and a reference letter will automatically be assigned
Select 'Item Price' as type
Define a name - e.g. Item price sum
Select a currency - you can choose between all currencies you created in Admin before, or select the supplier currency, and the system will adjust according to which supplier is assigned to a style
Activate the toggle to make this calculation field bold
Activate the toggle to make this calculation field visible for the supplier
Activate the toggle to make this calculation field editable for the supplier
Insert a default value to make the value appear by default on all styles, the value can be changed later on Style level
Click the green 'save' icon
Drag and drop the calculation field to the desired position in your price calculation

NOTE: Any default values will only take effect on styles where no prices have been added yet.

Edit calculation fields (in Admin)

Navigate to: Admin > Prices

Choose the header 'Calculations'
Hover over the calculation line you want to edit
Click on the 'pen' icon to set the calculation line into edit mode
You can change name and currency information
Activate or deactivate by using the toggle whether the information should be written in bold, be visible or editable for the supplier
A change of the default value in Admin will only apply to all newly created styles
Drag and drop the calculation field to the desired position in your price calculation
Remember to click on the 'save' icon to save your changes

NOTE: It is not possible to change the calculation type after saving a calculation line. In this case, you will have to delete the old calculation line and add a new one with the correct calculation type instead.

Allow suppliers to view and edit style prices

In Delogue, you have the possibility to set price calculation fields visible and/or editable for your supplier. This is done by the Company Admin user in the Admin section.

Navigate to: Admin > Prices

Choose the header 'Calculations'
Hover over the calculation line you want to edit
Click on the 'pen' icon to set the calculation line into edit mode
Activate or deactivate by using the toggle wether the information should be visible or editable for the supplier

NOTE:

When enabling the option 'Visible for supplier', the price calculation will be visible for the supplier both in Styles and Report sections. The same will happen when enabling the option 'Editable for supplier'
When allowing the calculation to be editable, the visible option is selected by default
'Brand target price', 'Supplier cost price', 'Supplier comment' and 'Brand comment' fields are always visible for the supplier
The default 'Brand target price' is NOT editable for the supplier

Delete calculation fields

Navigate to: Admin > Prices

Choose the header 'Calculations'
Hover over the calculation field you want to delete
Click on the red 'delete' icon to remove the calculation field from the list
Click 'Yes, delete' to confirm

Item prices

It is possible to set prices on items - this is done directly on the item. To learn more about item prices, read here.

Advanced price settings

Video guide - setting up price templates

Description

Watch this video to follow a step-by-step guide for setting up templates for Advanced Default Values and Simulated Prices in Admin. The following topics will be discussed in the video:

Advanced default value templates (00:05)
Simulated prices templates (01:05)

Activate the future price and simulate price features

After setting up your price calculation, there are more advanced settings that can benefit your company when working with Prices in Delogue.

The Future Price feature will make it easier for you to overview how your prices will change over time.
If you want to compare your price calculations based on different order quantities or material choices, you can use the Simulate Price feature.

To enable Future and Simulate Prices for your company, follow the steps below:

Navigate to: Admin > Prices

Choose the header 'Settings'
Set a checkmark next to 'Use future price - on styles and items' to enable the Future Price feature
Set a checkmark next to 'Use simulate price' to enable the Simulate Price feature
Set a checkmark next to 'Allow supplier to view simulate price' to allow the supplier to view simulated prices
Set a checkmark next to 'Allow supplier to edit simulate price' to allow the supplier to edit simulated prices
Set a checkmark next to 'Allow supplier to add simulate price' to allow the supplier to add simulated prices
Click the green 'save' icon to finish

NOTE: To use these features, your company must have the professional license subscription.

To learn more about how to work with future prices on styles, click here.

To learn more about how to work with future prices on items, click here.

To learn more about how to work with simulated prices, click here.

Lock style price approval

It is possible to lock prices so suppliers will not be able to edit after you have approved prices for a given Style.

Navigate to: Admin > Prices > Settings

Double-click on the settings field to enter edit mode
Set a checkmark next to 'Lock supplier on style price approval'
Click the 'save' icon to finish

When you now navigate to a style and approve a price you settled on with the supplier, the supplier will not be able to edit the price fields any longer.

Navigate to: Styles

Choose a given style
Choose the Prices subtab
Hover over the 'Status' field and click the 'pen' icon or double-click
Set a checkmark next to 'Status'
Click the 'save' icon to finish

Set up price templates

Price Templates in Delogue can be created for Advanced Default Values and Simulated Prices.

Advanced Default Values help automate your price calculations, for example, by applying the correct additional costs based on the supplier's location. For example, if a supplier is from India, the system can automatically add 12% freight costs, while a supplier from Portugal will have 8% added. This ensures accurate pricing without manual adjustments, saving time and reducing errors when working with suppliers from different countries. To learn more about how to set up templates for advanced default values, click here.

The Simulated Prices feature helps you to compare different price calculations for the same style. For example, based on different order quantities or material choices. To learn more about how to set up templates for simulated prices, click here.

NOTE: To use the Templates feature, your company must have the professional license subscription.

Next steps