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Introduction - Update Data Via Import

This article provides an introduction to the general import function in Delogue and links to additional resources on importing item and style data

Introduction & Best Practice

The import feature allows you to update large volumes of style and item data by uploading Excel sheets. It is possible to upload style data, any kind of style custom field data, and certain style price data in a single upload. Additionally, you can update style data with size and color information, as well as custom fields set to 'per color' and 'per size'.

On item level you can update the item data, item details and item sizes. Both for style and item data imports it requires your data to be accurate and highly structured. We strongly recommend reading the instructions provided in each section carefully to avoid errors during the upload. 

NOTE: To use this feature, your company must have the Professional license subscription

 

Table of Contents

 

 

Before You Start

1) Make sure the 'Import/Export' role is assigned to you as a user. To learn more about assigning different roles to a user, click here.

2) Remember not to change any header information from the downloaded template files - otherwise the import will fail.

 

Step-by-step Guide 

General data import Steps


Navigate to: Admin > Import/Export > Import

  • Click the green 'Import' button



  • Select import type - each import type is connected to a specific template file that you can download
  • Click 'Download Template File' - this file contains the mandatory columns, arranged in the correct order, required for the import to function properly

     

  • Prepare Excel file - the specifics on how to fill out the downloaded template files you will find below
 

NOTE: 

Important Notes on Importing Style and Item Data:

  • Choose the Correct Upload Type: Be sure to select the appropriate upload type. Uploading the wrong type of Excel sheet will result in errors.

  • Test Before Full Import: When using the Import Update function to update style and item data, it is important to test the process first. Always start with a small test - just one or two rows in your Excel sheet.

  • Use Non-Critical Data for Testing: Run your initial tests on a style that is not critical to your business. If something goes wrong during the import, the data may be permanently lost. There is no way to recover it.

  • Upload in Smaller Batches: Once your data is ready, upload it in smaller batches. This makes it much easier to identify and fix any issues if errors occur during the import.

 

After you have prepared your Excel file you can start with the import.

Navigate to: Admin > Import/Export > Import

  • Click the green 'Import' button
  • Select import type
  • Click 'Upload Excel File' 
  • Choose & upload the prepared Excel file
  • Set a check mark next to 'I am aware that import of data can not be undone'
  • Click 'Import'

  • Check whether all information has been successfully uploaded

 

Style Data Import 

To be able to import style data please find the specifics in the following article:

Style Data Update Via Import

 

Item Data Import

To be able to import item data please find the specifics in the following articles:

Item data update via Import
Item Details data update via Import
Item Size data update via Import